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Timesheet Administrator

  • Aberdeen, Scotland, GB
  • March 28, 2023
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Energy Resourcing are seeking a highly motivated and organised Timesheet Administrator to join their client's Aberdeen project team on a contract basis. This is a part-time position (minimum 25 hours per week) with the flexibility to go up to 37.5 hours.

This is a great opportunity for future development within the client's large organisation. The successful candidate's skills and expertise will be utilised across a range of domestic projects, to ensure accurate input timesheet information for offshore personnel as well as other project administration tasks.

  • Input of timesheet information from the client's offshore sites.
  • Input daily timesheets for weekly paid personnel.
  • Set up and maintain offshore employee records in Offshore Timenet.
  • Ensure data entered in Timenet is linked to payroll records accurately.
  • Set up booking codes as per instruction from JMS and planning.
  • Ensure correct allowances are entered as per information received from offshore supervisors.
  • Liaise with HR admin for supplier account setup for expenses.
  • Check Payroll reports for new starts and liaise with Payroll for any discrepancies.
  • Runs system queries and reports as requested.
  • Responds to routine timesheet queries.
  • Provides administrative support to ensure accurate billing for offshore timesheets, offshore time reports, general administration, etc.

  • HNC in appropriate Business Discipline is desirable but not essential.
  • Demonstrable experience in a similar role.
  • Ability to work to meet deadlines.
  • Attention to detail.
  • Proactive approach to problem-solving.
  • Ability to liaise with multiple functions to gather information.
  • Maintain confidentiality at all times.
  • Strong communication skills - both written and oral.
  • Microsoft Office Experience.
  • Experience working on an ERP system advantageous.
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