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Senior Project Administrator

  • Brentford, England, GB
  • March 20, 2023
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Energy Resourcing are currently recruiting for a Senior Project Administrator to join their client's London project team on a 12-month contract basis assisting a large Oil and Gas project.

The successful candidate will provide general administrative support to the Client Project Director and Client Project Team as required.


  • Provide comprehensive administrative support and assistance to the Client Project Director and Client Project Team as required
  • Support project managers and team with any administrative tasks as required
  • Support with matters on a personal level as may be required
  • Complex diary management - organise calls, and meetings (both internal and external) and be able to make changes at a short notice
  • Arrange internal and external live and online meetings/conferences and other events; including regular senior management meetings
  • Set up and coordinate project meetings
  • Coordinate new starters - seating arrangements, IT requirements, phone lists, etc. as may be required
  • Organise extensive travel arrangements - car hires, taxi/transfer services, train journeys, flights, accommodation, conference bookings; including arranging visas for several people, at the same time
  • Organise inductions for new starters as may be required
  • Collate information, coordinate and prepare weekly/monthly reports
  • Prepare documentation - letters, meeting agendas, presentations
  • Submit IT tickets and proactively deal with any IT-related issues
  • Perform ad-hoc tasks (create templates, process electronic/postal correspondence, filing, and updating the database (e.g. contacts), action tracking, etc.)


  • Must have previous experience in a similar Project Secretary role within the resources industry, able to demonstrate proficiency in the responsibilities of the role
  • Previous experience working in the energy & resources (oil & gas) industry
  • A team player and confident people person with the ability to communicate easily at all levels
  • Excellent written and verbal communication skills - have an articulate and diplomatic manner
  • Excellent interpersonal skills and be able to facilitate team coordination
  • Methodical, accurate, and consistent attention to detail
  • Advanced Microsoft Office skills (able to produce complex PowerPoint presentations and work with complex spreadsheets)
  • Initiative and the ability to work effectively both independently and within a team environment
  • Time management skills, confidence working under pressure, along with a proactive approach to work and ability to work flexibly and on own initiative
  • Flexibility (e.g. sometimes be available out of hours/weekends to attend to urgent matters)
  • Strong organisational, multi-tasking, and prioritization skills
  • Commitment to maintaining and promoting high standards of the role
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