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Energy Resourcing are currently recruiting for a Senior Project Administrator to join their client's London project team on a 12-month contract basis assisting a large Oil and Gas project.
The successful candidate will provide general administrative support to the Client Project Director and Client Project Team as required.
Responsibilities
- Provide comprehensive administrative support and assistance to the Client Project Director and Client Project Team as required
- Support project managers and team with any administrative tasks as required
- Support with matters on a personal level as may be required
- Complex diary management - organise calls, and meetings (both internal and external) and be able to make changes at a short notice
- Arrange internal and external live and online meetings/conferences and other events; including regular senior management meetings
- Set up and coordinate project meetings
- Coordinate new starters - seating arrangements, IT requirements, phone lists, etc. as may be required
- Organise extensive travel arrangements - car hires, taxi/transfer services, train journeys, flights, accommodation, conference bookings; including arranging visas for several people, at the same time
- Organise inductions for new starters as may be required
- Collate information, coordinate and prepare weekly/monthly reports
- Prepare documentation - letters, meeting agendas, presentations
- Submit IT tickets and proactively deal with any IT-related issues
- Perform ad-hoc tasks (create templates, process electronic/postal correspondence, filing, and updating the database (e.g. contacts), action tracking, etc.)
Requirements
- Must have previous experience in a similar Project Secretary role within the resources industry, able to demonstrate proficiency in the responsibilities of the role
- Previous experience working in the energy & resources (oil & gas) industry
- A team player and confident people person with the ability to communicate easily at all levels
- Excellent written and verbal communication skills - have an articulate and diplomatic manner
- Excellent interpersonal skills and be able to facilitate team coordination
- Methodical, accurate, and consistent attention to detail
- Advanced Microsoft Office skills (able to produce complex PowerPoint presentations and work with complex spreadsheets)
- Initiative and the ability to work effectively both independently and within a team environment
- Time management skills, confidence working under pressure, along with a proactive approach to work and ability to work flexibly and on own initiative
- Flexibility (e.g. sometimes be available out of hours/weekends to attend to urgent matters)
- Strong organisational, multi-tasking, and prioritization skills
- Commitment to maintaining and promoting high standards of the role