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Senior Executive Assistant

  • Brentford, England, GB
  • March 23, 2023
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Energy Resourcing requires a Senior Executive Assistant to join our client's London office permanently.

The successful candidate will provide executive administrative support and assistance to the London Leadership Team as required.


  • Complex diary management - organise calls and meetings (both internal and external) and be able to make changes at a short notice.
  • Organise extensive travel arrangements - car hires, taxi/transfer services, train journeys, flights, accommodation, and conference bookings; including arranging visas for several people, at the same time.
  • Process expenses promptly.
  • Assist in the preparation of events such as client meetings, engagement sessions, townhalls, etc.
  • Collate information for various reports.
  • Draft and prepare documentation - letters, meeting agendas, and presentations.
  • Actively take part in various campaigns and initiatives.
  • Submit IT tickets on behalf of the team and proactively deal with any IT-related issues.
  • Perform ad-hoc tasks (create templates, process electronic/postal correspondence, filing, updating the database (e.g. contacts), action tracking, etc).
  • Establish and maintain effective communication with personnel in other offices in the UK and across the globe.
  • Assist Facilities team with ad-hoc tasks (create templates, issue access passes, collate information for various reports, assist with managing HotDesk+ booking system, etc.).


  • Experience in a similar support (Executive Assistant) role is crucial.
  • A team player and confident people person with the ability to communicate easily at all levels.
  • A self-starter and a quick learner.
  • Advanced Microsoft Office skills, especially Excel and PowerPoint.
  • Excellent written and verbal communication skills.
  • Technology-savvy (proficient in social media and digital applications).
  • Initiative and the ability to work effectively both independently and within a team environment.
  • Time management skills, confidence working under pressure, along with a proactive approach to work and ability to work flexibly and on own initiative.
  • Flexibility (e.g. sometimes be available out of hours/weekends to attend to urgent matters).
  • Strong organisational, multi-tasking, and prioritisation skills.
  • Desire to learn new processes and systems.
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