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Senior Document Controller

  • Aberdeen, Scotland, GB
  • August 9, 2022
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Role Overview

Worley is looking for a Senior Document Controller to join our Oil and Gas project delivery operation based Aberdeen for a duration of 12 months for Aberdeen.

You will join the Project Controls function which provides Project Control services on projects to include planning, cost control, document control and estimating. Project controls is involved in all stages of the project life cycle including Concept, FEED and the EPC phases subject to scope of requirements. To assist with providing these services, the Project Controls team utilises an in-house integrated project management system interfaced with proprietary systems where appropriate.

Key aims and objectives

  • Assist with the set-up of the Document Control Centre
  • Support DCC Lead, ensuring all Project Deliverables are both managed and delivered in accordance to both Project and Client expectations
  • Help manage the Document Control Team to ensure Project Delivery achieves agreed targets, milestones in accordance to any Service level Agreements
  • To work in accordance to the applicable Project / Corporate Procedures

Key Responsibilities

  • Support Team Lead with supervisory duties
  • Manage DCC Team in absence of Team Lead
  • Assist Team Lead with any DCC Procedures / Processes / Work Instructions
  • Set up, and assist in the set up and maintenance of project EDMS
  • Ensure a comprehensive suite of Procedures and Work instructions are produced and maintained, aligning to Client and Contractual obligations
  • Co-ordinated approach to improvement strategies, process initiatives, adopting lessons learned
  • Facilitate meetings in relation to Project, Clients, Third Parties
  • Ensure all the relevant training/inductions are completed for all personal i.e. DCC, Engineering, Suppliers, which will enable all relevant duties to be undertaken
  • Manage and process all project documentation received in DCCProcess both Design and Supplier Documentation
  • To accurately update and maintain the Project EDMS
  • Allocation and Control of both Design / Supplier Documentation
  • Compilation of Construction workpacks
  • Maintain Project Master Document Registers
  • Provide Document Control support to project team with:
    • Searches
    • Queries
    • Reports
  • Assist in Project Close- Out and Hand Over activities
  • Archiving Duties
  • Hard Copy filing (If Required)
  • Interface with Project, Client DCC, Suppliers, Third Parties as required
  • Ensure all duties are performed in accordance to Project / Corporate Procedures

Experience

Essential:

  • Previous experience of working in an Engineering Project group or Document Control Centre
  • Knowledge of Oil & Gas document management activities
  • Working knowledge of Electronic Document Management systems
  • Working knowledge of Microsoft Office applications (Excel, Word, Adobe)

Desirable:

  • Previous knowledge of Procedure / Work Instruction compilation

If you believe you have the necessary knowledge, experience and enthusiasm to succeed in this position, then we would like to hear from you. To apply, please click on the 'Apply to Job' button below

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