Energy Resourcing are currently working with one of the worlds leading engineering companies specifically working on the construction, engineering and development of a state of the art facility.
This project would be based in Northern Sweden in a unique location and provides an exciting opportunity to be an integral part of the new energy transformation in Europe.
Our client requires a Project Administrator. This position is site based and the successful candidate is required to be based on site Monday to Friday working a 40 hour week.
· Deal promptly and politely with queries raised by employees, managers, and external stakeholders, preferably face to face but also by email or over the phone and teams
· Greet and welcome visitors, external stakeholders, and employees in a warm and courteous manner
· Manage the reception area, ensuring it remains tidy and presentable at all times.
· Prepare and distribute memos, letters and other documents as required
· Assist in maintaining office supplies inventory and placing orders as needed.
· Coordinate and schedule meeting, and conference room bookings
· Handle incoming communications and direct them to appropriate team members
· Ensure own understanding and compliance with People policies and procedures, as well as mandatory ethics and compliance requirements
· Maintain overview of mobilizations, start and end dates, assignment details. Inclusive of agency hires, local hires, and assignees
· Manage maintaining the people database for the project, including any changes related to new starts and leavers
· Maintain accurate and up-to-date worker records, ensuring that all systems are updated, and data quality/integrity is maintained at all times
· Manage and coordinate the onboarding of personnel including accommodation, inductions, IT requirement, PPE etc.
· Maintain overview of business travelers to project and monitor compliance (tax and immigration)
· Coordinate accommodation and transfer bookings for business travelers, and providing them with detailed information about their stay, amenities, and local services
· Arrange Mobility Initiation Form, cost codes and liaise with our global mobility team as appropriate
· Liaise with immigration companies on immigration work for assignees / hires into Sweden
· Liaise with immigration companies on housing search initiations, rental contract dates and signatures, planning of people in the available housing and all associated administration
· Arrange hotel bookings and rental cars
· Monitor immigration status and exemptions to ensure compliance
· Manage ID06 applications
· Monitoring Posted Workers applications for assignees
· Manage BUPA initiations
· Prepare and maintain project guidelines
· Support Client administrative requests including the setting up of meetings, ID06, and visitors (Inductions, PPE, lunches etc.)
· Handle confidential information and sensitive documents
· Any other relevant duties as directed
Experience
Essential:
· Generalist experience at Senior Administrator level
Desirable:
· Experience of a matrix organisation
· Working Rule Agreement exposure/appreciation
Personal Qualities, Aptitudes and Skills
· Strong communications skills, both written and verbal
· Friendly and approachable demeanor, with a customer service-oriented attitude
· Excellent organisational and time management abilities to handle multiple tasks and priorities
· Ability to maintain composure and professionalism in a dynamic work environment
· Able and willing to challenge situations in line with HR best practice
· Hands on person who likes to get involved in the detail and follow through on situations to completion
· Ability to effectively work alone or in groups
· Ability to work on own initiative
· Ability to manage deadlines and deliverables
Apply Now