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Project Administrator

  • Brentford, England, GB
  • May 5, 2023
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Energy Resourcing are currently recruiting for a Project Administrator to join their client's London project delivery team on a 12-month contract basis.

This is an exciting career opportunity to join a large gas field project, providing general administrative support to the Client Project Director and Client Project Team as required.


  • Provide general administrative support to the Client Project Director and Client Project Team as required.
  • Organise calls, meetings (both internal and external).
  • Arrange internal and external meetings and events, including project meetings.
  • Provide diary management for the managers as may be required.
  • Coordinate and follow up on action items for the Project Team.
  • Assist with and organise extensive travel arrangements - car hires, taxi/transfer services, train journeys, flights, accommodation, and conference bookings; including arranging visas for several people, at the same time.
  • Organise inductions for new starters as may be required.
  • Collate information for meetings and reports.
  • Format documents (e.g. CVs, reports, letters, etc.)
  • Manage Project SharePoint site (upload documents, issue templates, track any version changes, etc.)
  • Draft and prepare documentation - letters, meeting agendas; assist with presentations.
  • Submit IT tickets on behalf of the Project Team and proactively deal with any IT-related issues.
  • Process expenses promptly.
  • Perform ad-hoc tasks (create templates, process electronic/postal correspondence, filing, update database (e.g. contacts), action tracking, etc.)
  • Establish and maintain effective communication with personnel in other offices in the UK and across the globe as may be required by the project.
  • Actively take part in various campaigns and initiatives, and be a proactive member of the administration/business support team.


  • Must have previous experience in a similar Administration role within the resources industry, able to demonstrate proficiency in the responsibilities of the role.
  • Previous experience working in the energy & resources (oil & gas) industry.
  • A team player and confident people person with the ability to communicate easily at all levels.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal skills and be able to facilitate team coordination.
  • Attention to detail.
  • Advanced Microsoft Office skills.
  • Initiative and the ability to work effectively both independently and within a team environment.
  • Time management skills, confidence working under pressure, along with a proactive approach to work and ability to work flexibly and on own initiative.
  • Flexibility (e.g. sometimes be available out of hours/weekends to attend to urgent matters).
  • Strong organisational, multi-tasking, and prioritization skills.
  • Commitment to maintaining and promoting high standards of the role.
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