Project Administrator

Energy Resourcing are currently recruiting for a Project Administrator to join their client's London project delivery team on a 12-month contract basis.

This is an exciting career opportunity to join a large gas field project, providing general administrative support to the Client Project Director and Client Project Team as required.

Responsibilities

• Provide general administrative support to the Client Project Director and Client Project Team as required.
• Organise calls, meetings (both internal and external).
• Arrange internal and external meetings and events, including project meetings.
• Provide diary management for the managers as may be required.
• Coordinate and follow up on action items for the Project Team.
• Assist with and organise extensive travel arrangements - car hires, taxi/transfer services, train journeys, flights, accommodation, and conference bookings; including arranging visas for several people, at the same time.
• Organise inductions for new starters as may be required.
• Collate information for meetings and reports.
• Format documents (e.g. CVs, reports, letters, etc.)
• Manage Project SharePoint site (upload documents, issue templates, track any version changes, etc.)
• Draft and prepare documentation - letters, meeting agendas; assist with presentations.
• Submit IT tickets on behalf of the Project Team and proactively deal with any IT-related issues.
• Process expenses promptly.
• Perform ad-hoc tasks (create templates, process electronic/postal correspondence, filing, update database (e.g. contacts), action tracking, etc.)
• Establish and maintain effective communication with personnel in other offices in the UK and across the globe as may be required by the project.
• Actively take part in various campaigns and initiatives, and be a proactive member of the administration/business support team.

Requirements

• Must have previous experience in a similar Administration role within the resources industry, able to demonstrate proficiency in the responsibilities of the role.
• Previous experience working in the energy & resources (oil & gas) industry.
• A team player and confident people person with the ability to communicate easily at all levels.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills and be able to facilitate team coordination.
• Attention to detail.
• Advanced Microsoft Office skills.
• Initiative and the ability to work effectively both independently and within a team environment.
• Time management skills, confidence working under pressure, along with a proactive approach to work and ability to work flexibly and on own initiative.
• Flexibility (e.g. sometimes be available out of hours/weekends to attend to urgent matters).
• Strong organisational, multi-tasking, and prioritization skills.
• Commitment to maintaining and promoting high standards of the role.