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Project Administrator

  • Aberdeen, Scotland, GB
  • October 27, 2022
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Energy Resourcing are currently recruiting for a Project Administrator based in Aberdeen on a 12 month contract


  • Organising new start details and liaise with relevant internal stakeholders to ensure set up for day one
  • Arranging hardware/software, furniture for new starts joining the project
  • Managing relevant Project documentation
  • Managing and updating the office floor plan
  • Proactively managing Project Management Team diaries
  • Creating and issuing weekly / monthly project reports
  • General Administration duties (photocopying, filing, scanning etc.)
  • Ensuring rescinded/superseded documents are managed
  • Arranging travel and accommodation
  • Producing meeting minutes
  • Arranging external meetings for project personnel
  • Arranging lunches when required
  • Ensuring project holidays are recorded
  • Collating expenses for approval and distributing appropriately
  • Ensuring the project filing systems are maintained and archived
  • Maintaining the Project SharePoint site
  • Arranging training courses for personnel
  • Attending weekly project meetings and updating action trackers as required
  • Coordinating and organising project events
  • Provide holiday cover to other Project Administrators


  • Demonstrable experience working in a similar role previously
  • Good understanding of office administration processes and practices
  • Experience using major software packages i.e. Microsoft Word/Excel and PowerPoint
  • Working knowledge of SharePoint software, with experience uploading documentation
  • Ability to interface and interact with Management and Client Representatives at all levels
  • Experience in the production of detailed documents and reports
  • Good understanding of travel booking process
  • Sensitivity in handling confidential information
  • Ability to demonstrate a strong commitment to safety
  • Strong interpersonal and networking skills to work within a multicultural work group
  • Ability to listen and learn, multi-task and use own initiative
  • A flexible approach to working, embracing change in a rapidly evolving work and market environment
  • Ability to comply and adapt to Company and Client requirements
  • Delivery focused and committed to achievement of Project / Company goals
  • A desire to learn and develop not only self but others within team - good attitude to continuous improvement
  • Awareness of the Health and Safety at Work Regulations which relate to office practices
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