Energy Resourcing are currently working with one of the worlds leading new energy companies specifically working on the construction, engineering and development of a state of the art facility.
This project would be based in Northern Europe in a unique location and provides an exciting opportunity to be an integral part of the new energy transformation in Europe.
The company itself provides a forward thinking environment allowing you to bring your own thoughts/ideas on how to positively affect the work done.
To support the Project and People Operations team in the effective delivery of administration activities to the business
The People Coordinator will provide a professional, customer focused administration service to the project and people team, ensuring the application of best practice and established processes and procedures.
- Deal promptly and politely with queries raised by employees, managers and external stakeholders, preferably face to face but also by email or over the phone and teams
- Ensure own understanding and compliance with People policies and procedures, as well as mandatory ethics and compliance requirements.
- Maintain overview of mobilizations, start and end dates, assignment details. Inclusive of agency hires, local hires and assignees.
- Manage maintaining the people database for the project, including any changes related to new starts and leavers.
- Maintain accurate and complete worker records and ensure that all systems are updated and data quality /integrity is maintained at all times
- Manage and co-ordinate the onboarding to site of personnel including inductions, IT requirement, PPE etc.
- Maintain overview of business travelers to project and monitor compliance (tax and immigration)
- Arrange Mobility Initiation Form, cost codes and liaise with our global mobility team as appropriate
- Liaise with immigration companies on immigration work for assignees / hires into Sweden.
- Liaise with immigration companies on housing search initiations, rental contract dates and signatures, planning of people in the available housing and all associated administration
- Arrange hotel bookings and rental cars
- Monitor immigration status and exemptions to ensure compliance
- Manage ID06 applications
- Monitoring Posted Workers applications for assignees
- Manage BUPA initiations
- Maintain travel calendars of assignees
- Prepare and maintain project guidelines
- Support Client administrative requests including the setting up of meetings, ID06, and visitors (Inductions, PPE, lunches etc)
- Any other relevant duties as directed
Experience
Essential:
- Generalist experience at Senior Administrator level
Desirable:
- Experience of a matrix organisation
- Working Rule Agreement exposure/appreciation
- Good written and verbal communication skills
- Able to present self confidently
- Data rational
- Attention to detail
- Able and willing to challenge situations in line with HR best practice
- Hands on person who likes to get involved in the detail and follow through on situations to completion
- Good organisational skills
- Ability to effectively work alone or in groups
- Ability to work on own initiative
- Ability to manage deadlines and deliverables
- "Can Do" attitude
- Ability to chair meetings through a defined agenda
Skills
- Good written and verbal communication skills
- Able to present self confidently
- Data rational
- Attention to detail
- Able and willing to challenge situations in line with HR best practice
- Hands on person who likes to get involved in the detail and follow through on situations to completion
- Good organisational skills
- Ability to effectively work alone or in groups
- Ability to work on own initiative
- Ability to manage deadlines and deliverables
- "Can Do" attitude
- Ability to chair meetings through a defined agenda
- Excellent knowledge and application of Microsoft Office, including Word, Excel, Outlook and PowerPoint