Energy Resourcing are currently recruiting on behalf of Worley for a People Administrator on a fixed term staff basis in Aberdeen for 6 months.

To carry out the role of People Administrator and support the People Administration Team Lead in the effective provision of People Administration to the People function and wider business. The People Administrator will provide a professional, customer-focused administration service to the People Delivery Team and to Worley managers across the business, ensuring the application of best practice and established processes and procedures, whilst following work instructions.

Prime Responsibilities/Duties

  • Manage day-to-day People Administration relating to New Starts; Contractual Changes and Leavers, as well as generalist People activities, including system/tracker update, reporting and stakeholder notifications where appropriate
  • Produce and issue employment contracts, addendums/variations, and associated documentation. All documentation to be prepared and actioned within agreed timescales to ensure value adding service is delivered to the business
  • Ensure documentation issued is always current, relevant, and appropriate
  • Ensure that all personal data is managed in line with Data Protection legislation and Company policy
  • Maintain accurate and complete worker records and ensure that all systems are updated, and that data quality/integrity is maintained at all times
  • Produce accurate and timely reports in line with reporting schedule and/or on demand requests
  • Accurately update systems, trackers, and all documentation
  • Complete administration for benefits (for example: Pensions and Healthcare) and follow-up on outstanding or incomplete paperwork
  • Liaise with People delivery teams and employees as required to provide a quality People Administration service, ensuring business needs are always met
  • Deal promptly and professionally with queries raised by employees, managers and external stakeholders
  • Support colleagues with day-to-day activities to ensure that deadlines and standards are met and commitments honoured
  • Participate in training/mentoring of new and existing colleagues
  • Ensure own understanding and compliance with People policies and procedures, as well as mandatory Ethics and Compliance requirements
  • Attend meetings and produce minutes as required
  • Manage the People function’s stationery requirements and handle and distribute incoming and outgoing mail
  • Any other relevant duties, as directed

Role Requirements

  • Standard Grade English & Maths
  • Demonstrable experience in a busy, fast paced organisation
  • System/Database management
  • Professional approach
  • Excellent written and verbal communication skills
  • Good relationship building skills; understanding of internal customer relationships and ability to work with people at all levels
  • Customer-focused and solution-driven
  • Discreet and ability to maintain confidentially at all times
  • Ability to work effectively as part of a team and autonomously
  • Able to prioritise a demanding workload in line with requirements, whilst maintaining accuracy and delivery in line with expectation
  • Positive, with a “can do” attitude; pride in own work and a flexible approach to working
  • Willingness to learn and ability to apply continuous learning in order to add value to the business
  • Assume responsibility for own work completion, as well as quality of work delivered

People Administrator 2

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